Career Opportunity: Executive Assistant

CLASSIFICATION: Full Time/ Salary

REPORTS TO: Executive Director

LOCATION:  St. Paul, Minnesota/ Hybrid

Summary

Friends of the Boundary Waters Wilderness is seeking a full-time Executive Assistant to provide support to our Executive Director. This position will be responsible for executive support services that include, but are not limited to, managing calendars, preparing expense reports, drafting electronic and other communications, and organizing files. This position will provide support to the Board of Directors and handle organizing and logistics for meetings. This role contributes to the efficiency and success of our organization and mission by providing personalized and timely support to the Executive Director. This position will have access to all correspondence and files of the Executive Director, requiring the person in this role to have the highest integrity.


PRIMARY RELATIONSHIPS

  • The Executive Assistant will report directly to the Executive Director
  • Works effectively with all other departments within the Friends and with the Board of Directors

RESPONSIBILITIES

  • Provide executive support services to the Executive Director, including assisting with email and other correspondence, filing, mailing, expense reports, and other tasks as needed
  • Managing the Executive Director’s calendar, including making appointments and prioritizing 
  • Coordinating travel arrangements for the Executive Director 
  • Organize meetings, including scheduling and organizing catering or other logistics when necessary
  • Assist the Executive Director in creating and distributing Board meeting materials, including materials for the annual Board Retreat
  • Record and maintain Board of Directors meeting and committee meeting minutes
  • Greet and assist office visitors
  • Ensure an organized, clean, and welcoming office environment
  • Maintain inventory of and order office supplies
  • Manage office equipment including printer, postage meter and phone system
  • Maintain electronic and physical filing systems
  • Collect and sort incoming mail and accept deliveries

QUALIFICATIONS

  • 3-5 years of experience in an administrative or executive assistant role
  • Excellent organizational skills
  • Strong written and verbal communication skills
  • Ability to maintain confidentiality and practice discretion when given access to sensitive information 
  • Excellent time management skills and an ability to multi-task and prioritize work
  • Attention to detail
  • Good judgment and problem solving skills
  • Ability to work independently and as part of a team
  • Passion for preserving the Boundary Waters Canoe Area Wilderness and its ecosystem

BENEFITS

  • $50,000 – $57,000 per year salary
  • Paid vacation and sick leave, health insurance, and a 403(b) retirement plan
  • In addition to paid vacation and sick leave, the Friends provides a $600 stipend and five additional paid vacation days to each employee to take time off and recharge in the wilderness.
  • Flexible work schedule
  • $50 per month transportation allowance for public transit or parking
  • We encourage life-long learning and ongoing professional development

TO APPLY
Submit a cover letter, resume, and three references:


Ms. Bree Sikorski
Operations Director
Friends of the Boundary Waters Wilderness
2250 University Ave W
Suite 180S
Saint Paul, MN 55114
bree@friends-bwca.org

Through advocacy and education, the Friends of the Boundary Waters Wilderness works to protect, preserve, and restore the wilderness character of the Boundary Waters Canoe Area Wilderness and the Quetico-Superior ecosystem.

In the subject line of any electronic communication, please put “Executive Assistant Position.”
Applications will be accepted until November 18, 2022.
 
At the Friends, we have a clear vision to be the place where a diverse mix of talented people want to come, to stay, and do their best work. The Friends is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age or veteran status.

Career Opportunity: Outreach and Volunteer Coordinator

CLASSIFICATION: Full Time/ Salary

REPORTS TO: Policy Director

LOCATION:  St. Paul, Minnesota/ Hybrid

Summary

Friends of the Boundary Waters Wilderness is seeking a full-time Outreach and Volunteer Coordinator to plan and implement in-person and digital outreach to engage supporters. This position will organize and coordinate public events and assist in representing the Friends at these events. This position will organize and coordinate digital outreach, including webinars. This position will recruit, organize, and train volunteers to assist with in-person and digital outreach and advocacy. This position will also provide these in-person and digital services to the Friends of the Boundary Waters Action Network, which is an affiliate of the Friends that provides enhanced advocacy, including political outreach.
PRIMARY RELATIONSHIPS

  • The Outreach and Volunteer Coordinator reports directly to the Policy Director.
  • The Outreach and Volunteer Coordinator works effectively with other departments within the Friends, including Communications, Development, Operations, Education, and the Executive Director

RESPONSIBILITIES

  • Recruit, train, and organize volunteers working closely with the Policy Director to mobilize volunteers for in-person and digital advocacy, including political advocacy conducted by the Friends of the Boundary Waters Action Network
  • Plan and implement events, such as town halls, community programs, rallies, expos, the Minnesota State Fair, and political events conducted by Friends of the Boundary Waters Action Network
  • Coordinate in-person and virtual presentations, including high-quality Zoom webinars
  • Represent the Friends at in-person and virtual events and deliver presentations at these events
  • Schedule and prepare presentations for other staff, especially the Policy Director and Executive Director
  • Manage the volunteer program, including developing a system of incentives to retain volunteers, maintaining volunteer notes in the database and regularly surveying other staff to assess volunteer needs
  • Develop a strategy to prioritize the Friends participation in in-person and virtual events and assess new opportunities based on this strategy
  • Organize, maintain, and order materials needed for events

QUALIFICATIONS

  • At least two years of experience organizing and planning events
  • Experience recruiting, training and managing volunteers
  • Experience in a political campaign is a plus
  • Ability to adapt quickly and think creatively
  • Excellent verbal and written communication skills, including public speaking skills
  • Strong interpersonal communication skills
  • Excellent organizational skills and the ability to manage competing priorities
  • Friendly, enthusiastic and positive attitude
  • Ability to work independently and as part of a team
  • Willingness to work evenings and weekends
  • Willingness and ability to travel by car
  • Passion for preserving the Boundary Waters Canoe Area Wilderness and its ecosystem

BENEFITS

  • $45,000 – $50,000 per year salary
  • Paid vacation and sick leave, employer paid health insurance and dental insurance, and a 403(b) retirement plan.
  • In addition to paid vacation and sick leave, the Friends provides a $300 stipend and five additional paid vacation days to each employee to take time off and recharge in the Boundary Waters.
  • Flexible working hours and hybrid in-person/remote working options
  • $50 per month transportation allowance for public transit or parking, Saint Paul office located on the light rail and bus lines
  • We encourage life-long learning and ongoing professional development, with dedicated funds for each employee to utilize advance their skill set

TO APPLY
Submit a cover letter, resume, and three references:


Ms. Bree Sikorski
Operations Director
Friends of the Boundary Waters Wilderness
2250 University Ave W
Suite 180S
Saint Paul, MN 55114
bree@friends-bwca.org

Through advocacy and education, the Friends of the Boundary Waters Wilderness works to protect, preserve, and restore the wilderness character of the Boundary Waters Canoe Area Wilderness and the Quetico-Superior ecosystem.

In the subject line of any electronic communication, please put “Outreach and Volunteer Coordinator Position.”
Applications will be accepted until October 31, 2022.
 
At the Friends, we have a clear vision to be the place where a diverse mix of talented people want to come, to stay, and do their best work. The Friends is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age or veteran status.


Opening – Board of Directors

Summary

The Board of Directors determines the mission, strategic direction, and programming for Friends of the Boundary Waters Wilderness (“Friends”). A Director ensures and nurtures adequate human and financial resources and actively monitors and evaluates the Executive Director’s performance and the Friends’ financial results. A Director approves and systematically implements policies to ensure achievement of the mission of the Friends.

Primary Relationship
  • Reports to the Board Chair
  • Works closely with the Executive Director and other staff to ensure the achievement of the mission
  • Works closely with and gets to know other Board and committee members and builds collegial working relationships that contribute to consensus
  • Serves as a spokesperson outside the organization and delivers consistent, compelling messages on mission, programs, and finances, and encourages civic participation
Leadership Responsibilities
  • Knows and commits to the Friends’ mission, vision, and values
  • Provides leadership continuity by ensuring Board succession, including identifying, recruiting, and orienting new members
  • Is knowledgeable about Friends’ policies, programs, and operations, and oversees their implementation and evaluation
  • Is accessible and responsive to other Directors and staff
  • Actively seeks out financial and other resources for the organization
Management Responsibilities
  • Engages in strategic planning
  • Approves written policies and procedures governing the work and actions of the Friends’ employees and volunteers
  • Hires, sets the compensation for, and annually evaluates the performance of the Executive Director
  • Reviews the overall compensation structure for staff and establishes policies on employee benefits, vacation, and sick leave
Fiscal Responsibilities
  • Approve the annual operating budget; at least four times per year assesses the organization’s financial performance
  • Assists in developing fundraising plans and actively participates in fundraising initiatives each year
  • Makes an annual gift to the Friends as circumstances allow. There is no minimum contribution amount, but the Friends should be in a Director’s top three charities for annual giving.
  • Ensure that an internal review of the Friends’ compliance with legal, regulatory, and financial reporting requirements is conducted annually
Board Meetings and Committees Responsibilities
  • Regularly prepares for, attends, and participates in Board meetings
  • Participates actively in at least one Board committee
Committee Chair Description
  • The Committee Chair presides or assigns someone to preside at all meeting of the respective committee. The Committee Chair has general supervision, direction, and active management of the committee’s affairs, working in partnership with staff and volunteers. The Committee Chair reports to the Board Chair.